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Changing Your Research Project, Supervisor, or Employer

Home > FAQs > Changing Your Research Project, Supervisor, or Employer

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What do I do if my LRP research activities change?

If you are expecting changes to your research assignment, you must contact the LRP Information Center by e-mail, COILRP@mail.nih.gov, or phone, 866-849-4047, to notify NIH of the changes. You will be required to submit a detailed description of your new research activities. The new description should be comparable, in detail and length, to the original research activities document you submitted with your LRP application. The NIH Institute or Center (IC) that funded your LRP contract will then assess the appropriateness of your new research project and reconfirm that basic eligibility conditions will continue to be satisfied.

If your change is approved by the IC, your new research activities statement will be added to the NIH LRP system.

If your change is not approved, you will be notified of the decision and provided with an opportunity to further explain your research or to realign your research to comply with the basic eligibility criteria and/or funding priorities of the IC that funded your LRP application.

What do I do if my research supervisor changes?

If you are expecting to change or have changed your research supervisor, you must notify the LRP Information Center by e-mail (lrp@nih.gov) or phone (866-849-4047). The IC that funded your LRP contract will review the information. If approved, your new research supervisor will be added to the LRP system so that he/she may complete your quarterly service verification.

If I am an NIH LRP participant and am planning to change employers, what do I do?

Your NIH LRP award is portable and can move with you to a new employer, provided that you continue to meet the same basic eligibility criteria and your proposed change is approved by the IC that funded your LRP application. If you are expecting to change institutions, please complete the Change of Institution (COI) application and e-mail the completed form to the LRP Information Center at COILRP@mail.nih.gov. You may send an e-mail to the LRP Information Center lrp@nih.gov. if you have any questions on how to submit a Change of Institution (COI) application.

As a participant it is your responsibility to notify the NIH almost immediately as you are aware that you will be changing institutions. Both you and your new colleagues will be contacted for information in support of your move, and forward your completed COI application to the IC that funded your LRP application.

If your COI application is approved, the LRP system will be updated with the new information and your contract will be placed back into active status.

If your COI application is not approved, you will be notified of the decision and provided with an opportunity to further explain your research or to realign your research situation to comply with the basic eligibility criteria and/or funding priorities of the IC that funded your LRP application.

The length of the COI review process varies, and depends greatly on how quickly the required documentation is submitted. It is recommended that you advise DLR at least two months before the effective date of the changes to allow sufficient processing time.

If I am an applicant and I plan to change employers, what do I do?

If you expect to change employers after you have submitted your NIH LRP application, please contact the Information Center by e-mail lrp@nih.gov and provide details (research project description, funding sources, and new institution) of the proposed change in your employment situation. If you continue to meet basic eligibility criteria and the IC assigned to review your LRP application agrees to consider the new information, you will be asked to submit a COI application. The COI application should include contact information for your new research supervisor and new organizational contact, along with a new research activities document and an updated NIH Biosketch. The new research activities document should be comparable in detail and length to the original research activities document you submitted with your LRP application. We will contact your new colleagues for information in support of your move and forward your completed COI application to the IC assigned to review your LRP application. The LRP selection process will continue based on the new information.

If the IC that is reviewing your LRP application determines that the changes you are requesting do not fit their funding priorities or they are unable to review your application before funding decisions are due, and you choose to continue your plans to change employers, your LRP application will be withdrawn and you will be encouraged to apply again in the future.

If I am an LRP participant unable to complete my full two-year commitment to conduct research, what happens?

Participants who are unable to maintain a 50 percent level of effort toward the approved research activities for the complete duration of their LRP contract may terminate their contract. However, this may constitute a breach of contract. Please refer to the section about Breach of Contract in the LRP Applicant Information Bulletins and your LRP contract for more information.

If I am an LRP participant, can I move to a for-profit institution?

No. Any research conducted at a for-profit institution is considered ineligible and would constitute a breach of contract. Please refer to the section about Breach of Contract in the LRP Applicant Information Bulletins and your LRP contract for more information.

Can I change LRPs during my contract?

No. Once you have been funded, you are not allowed to change LRPs during your existing LRP contract. This includes changing between the extramural and intramural programs, or changing LRPs within the extramural or intramural programs (e.g., changing from the Clinical Research LRP to the Pediatric Research LRP). If you are a current or former LRP participant and wish to apply to a different LRP during the next application cycle, you would have to apply as a new applicant.

I have been offered a position with NIH conducting research; can I still receive benefits under my current contract?

No, not if you are currently funded as an extramural participant (Clinical, Pediatric, Contraception and Infertility, Health Disparities, or Clinical Research for Individuals from Disadvantaged Backgrounds). You would need to terminate your extramural contract as of the date you stopped conducting your qualified research. Then you may be eligible to apply to one of the intramural LRPs during the next application cycle as a new applicant. You would have to check with the LRP Coordinator at your Institute or Center to be certain that you qualify for the intramural program. Note: There may be a period of time between the contracts during which time you would be responsible for repaying your loans.



Date Last Updated: February 5, 2014


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