Intramural Programs Appendix II: Privacy Act Notice
NATIONAL INSTITUTES OF HEALTH (NIH) LOAN REPAYMENT AND SCHOLARSHIP PROGRAMS PRIVACY ACT NOTICE
The Privacy Act of 1974 (5 USC 552a) requires that a federal agency provide the following notification to each
individual whom it asks to supply information. This information is contained in the System of Records of the
Department of Health and Human Services (HHS) numbered 09-25-0165, entitled National Institutes of Health
Office of Loan Repayment and Scholarship (OLRS) Records System, HHS/NIH/OD. An update of this system of
records was published in the Federal Register on February 8, 2002 (67 Fed. Reg. 6043).
Note: The Office of Loan Repayment and Scholarship is now called the Division of Loan Repayment (DLR).
(See Routine Uses 1-17 for additional disclosures)
- The authority for collection of the requested information is contained in Sections 487A-F and
Section 485G of the PHS Act (42USC288-1,2,3,4,5,5a,6; and 42USC287c-33), and Public Laws 100-607,
101-597, 103-43, 106-310, 106-505, 106-525, and 106-554. The Internal Revenue Code at 26 USC 6109
requires the provision of the Social Security number (SSN) for the receipt of funds.
- The principal purposes of information that you, the applicant or participant, furnish are (1) to
determine your eligibility for loan repayment or scholarship under Sections 487A-F and Section 485G of
the PHS Act, including verification of the existence and purpose of your educational loan(s), and determination
of the amount(s) that are eligible for repayment under the NIH Loan Repayment and Scholarship Programs (LRSPs;
now known as the NIH Loan Repayment Programs, or LRPs); and (2) to negotiate and verify the transfer of loan
repayments, scholarship awards, and tax reimbursements to participants and to the Department of the
Treasury (Treasury), Internal Revenue Service (IRS).
- The principal purposes of information that you, the lender, furnish are (1) to determine an individual
applicant or participant's eligibility for loan repayment under Sections 487A-C, E and F, and Section 485G,
of the PHS Act, including verification of the existence and purpose of an individual's educational loan(s),
determination of the amounts(s) that are eligible for payment under the NIH LRPs; and (2) to negotiate and
verify the transfer of a loan repayment to a participant's loan account.
- The principal purposes of the information that you, the undergraduate institution, furnish are (1) to
determine an individual applicant or participant's eligibility for scholarship award under Section 487D of
the PHS Act, including verification of the amounts of tuition and qualifying educational expenses, including
room and board; and (2) to determine an applicant's disadvantaged background status.
- While disclosure of the information is not mandatory, you must provide the information requested to
obtain loan repayment and scholarship benefits authorized by Sections 487A-F and Section 485G of the PHS Act.
- The information you provide will be made available to federal employees responsible for administering the
NIH LRPs to determine your eligibility for loan repayment and scholarship awards, as described above.
- The information you provide will not be disclosed without your consent to anyone outside of HHS in a manner that
identifies you, except as permitted by the Privacy Act.
Provision of Your Social Security Number (SSN) Under Public Law 93-579, Section 7(b), Privacy Act of 1974
- Certifying on NIH 2674-1, "Applicant Information," authorizes the disclosure of information that
confirms you are not under a service obligation, certifying on NIH 2674-4, "Loan Information," authorizes
the disclosure of information to the lenders and their authorized collection agents to confirm that your loans are
current in their repayment status, and certifying on NIH 2674-10, "Institutional Contact," authorizes t
he disclosure of information to the extramural research institutions and their authorized officials to confirm
that you are eligible for the loan repayment program and able to fulfill the two-year service obligation.
- Certifying on NIH 2762-1, "Undergraduate Scholarship Applicant Information," NIH 2762-2, "
Applicant Information: Recommendation," and NIH 2762-3, "Undergraduate Institution Certification,"
authorizes the disclosure of information to the undergraduate institution to determine your eligibility for
participation in the Undergraduate Scholarship Program, to confirm your eligibility for disadvantaged background
status and non-delinquent loan status, and to disclose your educational expenses.
Routine Uses as Permitted by the Privacy Act
- You are required to provide your SSN for participation in the LRPs. This provision is required, as
provided in the Internal Revenue Code 26 USC 6109.
- Your SSN is needed to verify the financial information provided in your application. Your SSN will be
given to the Treasury to disburse federal funds in connection with the program benefit. Your SSN will
be used for identification with the records of the Treasury and HHS in the event of the loss or theft
of repayment checks or scholarship awards, or other difficulties arising from this transaction.
Your SSN will be given to consumer reporting agencies to obtain a commercial credit report that
verifies your ability to repay debts owed to the federal government.
- Your SSN will be disclosed to the IRS when making loan repayments of scholarship awards and tax reimbursement
payments to the IRS for the benefits you receive under the LRPs. Your SSN will be disclosed to the IRS to obtain
a current mailing address if you default on your service obligation, and to other federal agencies, commercial
credit bureaus or collection agencies to offset or collect delinquent debts.
Disclosure of information may be made to:
- A congressional office in response to a written request by the applicant or participant concerning his or her record.
- The Department of Justice or to a court in the event of litigation.
- The appropriate agency, whether federal, foreign, state, local, or tribal, in the event that a system of records
indicates a violation or potential violation of law.
- HHS contractors for the purpose of processing or refining records, and/or for the purpose of evaluating the
programs covered by the system.
- Private parties, such as present and former employers, references listed on application and associated forms,
other references, and educational institutions to determine if an applicant is suitable for participation
in the NIH LRPs.
- A consumer reporting agency (credit bureau) to obtain a commercial credit report to establish an individual's
creditworthiness; to assess and verify his or her ability to repay debts owed to the federal government; and to determine
and verify the eligibility of loans submitted for repayment.
- Another federal agency so that the agency can effect a salary offset for debts owed by federal employees, or so that
the agency can effect an authorized administrative offset; or to the IRS to request an individual's current mailing address
to locate him or her to collect or compromise debt, or to have a commercial credit report prepared.
- Another agency that has asked HHS to effect a salary or administrative offset to help collect a debt owed to the United States.
- The IRS to find out whether the applicant has a delinquent tax account.
- The IRS to report as taxable income the written-off portion of a debt owed by an individual to the federal
government when a debt becomes partly or wholly uncollectible.
- Debt collection agents, other federal agencies, and other third parties who are authorized to collect federal
debts and information necessary to identify a delinquent debtor or defaulting participant.
- Any third party that may have information about a delinquent debtor or defaulting participant's current address.
- Other federal agencies that also provide loan repayment or scholarship at the request of these federal
agencies in conjunction with a matching program conducted by these agencies to detect or curtail fraud and
abuse in federal loan repayment and scholarship programs, and to collect delinquent loans or benefit payments
owed to the federal government.
- The IRS to offset any income tax refunds that may be due to the individual against the debt.
- Other federal agencies, debt collection agents, and other third parties who are authorized to collect a
federal debt to identify an individual who is delinquent in loan benefit payments owed to the federal
government and the nature of the debt.
- Officials or representatives of grantee institutions in connection with the review of an LRP application or
performance or administration under the terms and conditions of the LRP award; or in connection with problems that
might arise in performance or administration of the LRP contract.
- Designated school coordinators to determine scholarship support, to inform recipients about their service
obligations to NIH, and to verify service deferments for certain Undergraduate Scholarship Program participants.
- HHS contractors to recruit, screen, and match health professionals for NIH employment in qualified research
positions; and to references, medical licensing boards, and NIH officials to evaluate the applicant's professional
qualifications, experience, and suitability.
Date Last Updated: October 1, 2010